At Jacobs, we'll inspire and empower you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow. With more than 55,000 people in 40+ countries, working at Jacobs offers an exciting range of opportunities to develop your career within a supportive and diverse team who always strive to do the right thing for our people, clients and communities.
People are Jacobs’ greatest asset, and we offer a competitive package to retain and attract the best talent.
In addition to the benefits you’d expect, UK employees also receive free single medical cover and digital GP service, family-friendly benefits such as enhanced parental leave pay and free membership of employee assistance and parental programmes, plus reimbursement towards relevant professional development and memberships. We also give back to our communities through our Collectively program which incorporates matched-funding, paid volunteering time and charitable donations.
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Work-life balance and flexibility is a key focus area for Jacobs. We’re happy to discuss hybrid, part-time and flexible working hours, patterns and locations to suit you and our business.
About the Opportunity
Jacobs UK has a dedicated Vetting Team to support the background checking of all new starts to fulfil the Cabinet Office Baseline Personnel Security Standard requirements and uses a third party provider (Sterling) to conduct background checking.
Typical Tasks to support will include:
- Receive new starters report.
- Send candidates a Clearance Initiation Form (CIF), then process completed CIF via our third-party provider Sterling and deal with and respond to any queries during this process.
- Issue Pre Clearance-Check (PCC) forms and instructions to applicants and assist with checking/approval of completed applications.
- Assist staff in completing PCC, Security Check and Developed Vetting Forms, chase outstanding forms and information missing from applicants and report all matters of vetting concern to the SVM and keeping them up to date with any outstanding issues.
- Maintain the Company Vetting Database and hardcopy records and record leavers/starters details and advising the Vetting Authority of personnel leaving with National Vetting.
- Be responsible for annual vetting reviews and issue of Security Appraisal Forms and report all matters of vetting concern to the SVM and keeping them up to date with any outstanding issues.
- Assist in recording and reporting appropriate aftercare issues, ensuring we are notified of any changes that might affect clearances and assist with briefing bookings, meeting bookings and where required travel bookings and information.
- Recording Change of Circumstances ensuring we are notified of any changes that might affect staffs’ clearances or any personal changes and provide administrative support, printing reports, scanning, filing etc.
This is essentially an administration-based support function and requires processing of personal information. Therefore, confidentiality is critical to this role.
- Process administration-based tasks.
- Handle personal information in a confidential and sensitive manner.
- Use Word, Excel and other MS Office packages as required.
- Communicate with new candidates in a clear and confident manner (written and verbal)
- Input data accurately into the Access Databases
Jacobs are looking for and/ or invite applications from those with an administration-based background with experience in vetting administration requested but not essential.
Applicants must have/have the ability to obtain SC clearance and be a sole British National
Our Culture
Our values stand on a foundation of safety, integrity, inclusion and diversity. We put people at the heart of our business and we truly believe that by supporting one another through our culture of caring, we all succeed. We value positive mental health and a sense of belonging for all employees. Find out more about life at Jacobs.
We aim to embed inclusion and diversity in everything we do. We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative. We accept people for who they are, regardless of age, disability, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. This is reflected in our wide range of Global Employee Networks centred on inclusion and diversity – ACE, Careers, Enlace, Harambee, OneWorld, Prism, Vetnet, and Women’s – find out more about our employee networks here.
Jacobs partners with VERCIDA to help us attract and retain diverse talent. For greater online accessibility please visit www.vercida.com to view and access our roles. As a Disability Confident employer, we will interview all disabled applicants who meet the minimum criteria for a vacancy. We welcome applications from candidates who are seeking flexible working and from those who may not meet all the listed requirements for a role
If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact Matt.Jones1@Jacobs.com or contact the team.
Your application experience is important to us and we’re keen to adapt to make every interaction even better. We welcome feedback on our recruitment process and if you need more from us before deciding to join Jacobs then please let us know.
