The UCLA Real Estate Lease Administrator provides the administrative support needed to maintain UCLA's commercial lease accounts in good standing. Provides customer service, interacting with internal campus contacts and external lease representatives with professional communication on matters related to account and lease administration with minimal supervision. Major duties include receiving lease invoices, verifying charges as appropriate within the terms of the lease, and processing invoices for timely payments. Office administrative duties are also performed on a regular basis.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
16
Records
Qualifications
Required/Preferred
Demonstrated problem-solving skills.
Required
Demonstrated analytical skills and the use of good judgment in decision making.
Required
Demonstrated excellent oral and written English communication skills, to effectively communicate with diplomacy and tact.
Required
Demonstrated ability to establish priorities and act effectively under time constraints.
Required
Ability to work independently to meet departmental productivity standards and complete assignments with minimal supervision.
Required
Ability to appropriately handle confidential documents and sensitive materials.
Required
Working knowledge of accounting principles with proficient skills in accounts payable and cash handling.
Required
Demonstrated good organizational skills.
Required
Demonstrated ability to provide excellent customer service to both internal and external clients.
Required
Ability to work in a team structure as an effective team player, and interpersonal skills to establish and maintain positive working relationships.
Required
Demonstrated competence using Excel and Word. PowerPoint and Access preferred.
Required
Competent mathematical skills sufficient to analyze invoices and corresponding documents to determine accuracy and appropriateness of charges, and ability to identify when adjustments are needed and follow through.
Required
Substantial experience in commercial lease interpretation and administration experience.
Preferred
Knowledge and understanding of financial reports and statements.
Preferred
Knowledge of University's accounting system and UCLA Medical Center Financial Services accounting procedures including transfer of funds, interdepartmental recharge, BruinBuy, check request, and on-line systems.
Preferred
Education and experience equivalent to a 4 year college degree or equivalent education and experience.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
05-13-2023
External Posting Date:
